In the digital transformation era, concerns about data privacy in HR technology are prevalent. The myth suggests that adopting HR tech inherently compromises employee data security. However, with proper implementation and adherence to best practices, HR technology can enhance data protection measures.
Understanding the Concern
The apprehension stems from high-profile data breaches and the increasing complexity of data privacy regulations.
For instance, a breach at Sequoia, an HR and payroll services company, exposed sensitive personal data due to unauthorized access to a cloud storage repository. Such incidents underscore the importance of robust data security measures in HR tech implementations.
Best Practices for Ensuring Data Privacy in HR Tech
1. Employee Training and Awareness: Educate employees about data privacy policies and secure data handling practices. Regular training sessions can mitigate risks associated with human error .
2. Regular Audits and Compliance Checks: Conduct periodic audits to ensure compliance with data protection laws and internal policies. This proactive approach helps identify and address potential vulnerabilities .Informa TechTarget
3. Collaboration with IT and Legal Departments: Engage IT and legal teams in developing and reviewing data privacy strategies. Their expertise ensures that technical and legal aspects are adequately addressed .Informa TechTarget
4. Secure Data Sharing Practices: Implement secure channels for data transmission and discourage the use of unsecured methods like personal email accounts for sharing sensitive information .Latest news & breaking headlines
5. Access Control and Termination Protocols: Ensure that access to HR systems is granted based on role requirements and that access is promptly revoked upon employee termination to prevent unauthorized data access .
Conclusion
While the integration of HR technology introduces new considerations for data privacy, it does not inherently compromise employee data security. By implementing best practices and fostering a culture of data protection, organizations can leverage HR tech to enhance, rather than hinder, data privacy.
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About the author
Liza Manalo-Mapagu is the CEO of ASEAMETRICS, a leading HR technology firm driving digital transformation to help people and organizations thrive in the evolving workplace. As one of the pillars of the industry, she specializes in individual and organizational capability building, HR technology solutions, talent analytics, and talent management. A recognized thought leader in HR innovations and advocate for ethical AI in HR, Liza empowers businesses and HR leaders through innovative strategies that align people, organizations, and technology. She also serves as the Program Director of the Psychology Program at Asia Pacific College, shaping the future of HR through consulting, education, and leadership.
